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• Salt Lake City, UT

• Administrative Assistant

  Salt Lake City, UT

Administrative Assistant

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Job Description

David Weekley Homes is seeking to add an enthusiastic Administrative Assistant to our Salt Lake City team. The Administrative Assistant is an administrative position that supports the overall division team. This key position contributes significantly to the division’s organization and efficiency. It requires someone who is a team player that will be able to work closely in support of the team.

The successful candidate will possess a strong work ethic, great communication and computer skills, and the ability to successfully juggle multiple priorities. Experience in residential home building and customer service skills is highly preferred, and experience with title and permitting is a plus!

Job Responsibilities:

• Effectively handle incoming warranty service requests from home owners via email and over the phone in an expedient and professional manner.

• Schedule warranty orientations between home buyers and team members.

• Assemble and deliver warranty packets for warranty team and Portfolios for sales team.

• Interface effectively with customers, warranty staff, vendors, subcontractors, construction field supervisors, new home sales consultants and management.

• Learn the Project Coordinator role to provide backup as needed.

• Support the Division Coordinator in home closing process.

• Process invoices for payment and monitor division overhead expenses.

• Support coordination of team events and meetings.

• Send mailings/packages for warranty items and division office.

• Answer phone calls for warranty and office main line.

• Track performance goals and metrics.

• Generate reports and charts for leadership and division team.

• Maintain various calendars and lists for the division.

• Coordinate travel for new hires for training.

• Coordinate office supplies, copier, printer, phone system, computers, office furniture, etc.

• Coordinate supply drop offs with field team.

• Daily mail distribution.

• Other support as needed.

Candidate Requirements:

• Previous office admin experience.

• High attention to detail and ability to deal effectively with numerous phone calls and interruptions.

• Excellent time management skills to complete multiple tasks in a time-sensitive environment.

• Strong follow-up and organization.

• Proficient in MS Word, Excel, PowerPoint, and Outlook. Exposure to JD Edwards is beneficial.

• Self-motivated and able to work both independently and as a member of a dynamic team.

• Strong customer service skills.

• Excellent listening and communication skills by phone, email and in person.

What We Offer:

Come and join our winning team that has been recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 18 times! We offer a great team environment and an excellent benefits package that includes:

• Health Insurance - Medical, Dental and Vision

• 401k and discretionary 8% match

• Profit Sharing

• Vacation, Paid Holidays & PTO

• New Home Discount for Team Member & Family

• Scholarship Program

• Community Outreach

• And more!

Note: No telephone calls please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates will be contacted in the event that there is a potential match. Thank you.