Description

We are offering a contract employment opportunity for an organized individual to join our team in Portland, Maine as an Office Assistant. The role involves a wide spectrum of tasks including administrative, HR, and accounting duties in a diverse industry setting. The ideal candidate will be responsible for a variety of tasks such as phone management, customer service, sales report updates, contract generation, payroll handling, and office supply management.

Responsibilities:

• Manage incoming phone calls and greet walk-in customers, ensuring exceptional customer service at all times

• Generate contracts and create work orders for different divisions, ensuring all requirements are met

• Handle weekly payroll, ensuring all employees are paid accurately and on time

• Handle company and employee insurances, addressing any issues or inquiries as they arise

• Deal with all employee related matters, providing support and guidance as needed

• Responsible for ordering and keeping track of office supplies, ensuring the office is well stocked at all times

• Utilize skills in Microsoft Excel, Microsoft Office Suites, Accounts Payable, Accounts Receivable, Customer Service, QuickBooks, and Payroll to perform tasks effectively.

Requirements

• Proficiency in Microsoft Excel and Microsoft Office Suites

• Experience managing Accounts Payable (AP) and Accounts Receivable (AR)

• Strong customer service skills and experience

• Proficiency in QuickBooks

• Experience managing payroll

• Ability to multitask and prioritize work

• Strong organizational and planning skills in a fast-paced environment

• Excellent written and verbal communication skills

• Strong problem-solving skills and proactive nature

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .